ABOUT ST. LUKE’S SCHOOL
Independent, Day School for JK through Grade 8 (www.stlukeschool.org)
A coeducational Episcopal day school in the West Village (New York, NY), St. Luke’s School offers a balanced and challenging Junior Kindergarten through Grade 8 curriculum that serves students of all faiths. Small by intent and design, St. Luke’s size promotes openness, accessibility, and collaboration. St. Luke’s students and faculty come from a variety of backgrounds - we value, seek and encourage an enriching and diverse community.
ABOUT THE JOB
FSLA Status: Full-time, exempt
Reports To: Director of Advancement
Start Date: August 30, 2021
Benefits (include but not limited to): Paid Time Off, Professional Development, Health Insurance, Retirement, Disability Insurance, Life Insurance, Lunch Program
The Interim Annual Giving, Events, and Alumni Manager oversees all aspects of annual giving, alumni and alumni family engagement, database management, and stewardship of donors with specialized plans for leadership prospects and donors. This individual plays an integral role in all fundraising efforts and events at St. Luke’s School through the 21-22 school year.
This development team member thinks strategically and formulates new ways to educate the community (parents, professional staff, and alumni) about philanthropy at St. Luke’s School. The Interim Annual Giving, Events, and Alumni Manager identifies, recruits, and trains the volunteers necessary to execute fundraising efforts (with a particular focus on Annual Fund class agents and Spring Benefit volunteers). They partner with and support the Parents Association leadership where appropriate, building and stewarding relationships with current parents.
- Establish and execute forward-thinking, goal-driven development plans and programs that increase the amount raised and participation rate of the Annual Fund every year. All work will be done in partnership with the Director of Advancement and the Head of School.
- Prepare and arrange production for solicitation materials (direct mailings, emails, social media) in partnership with the Director of Advancement and Communications Manager.
- Thank and provide donors with documentation in a timely manner and provide development reports as required. Track donations and ensure database accuracy.
- Manage the Development Office budget and ensure that all vendors are paid with submission of invoices.
- Manage timelines and internal logistics relating to the annual Spring Benefit and assist with additional special events as needed.
- Maintain event records for in-kind and tax recognition letters to donors of donated items, event ticket, and auction item purchases. Track ticket purchases and auction donations in database.
- Provide support to the benefit volunteers in the planning, organization, and implementation of the event. Ensure proper documentation in mobile bidding software as needed.
- Prepare and arrange production for event materials (direct mailings, emails, social media) in partnership with the Director of Advancement and Communications Manager.
- Provide staffing and support to the Parents Association (PA), whose primary objective is to enrich students’ school experience through parental involvement and to enhance communication between parents, professional staff, and the School Board of Trustees.
- Coordinate activities for the PA’s volunteer subcommittees, which organize speakers, social gatherings, and fundraising events.
- Support the school’s diversity, equity, and inclusion initiatives, and partner with other stakeholders in communicating and extending the work being done with students, parents, and professional staff to the broader parent community wherever possible.
- Plan student service learning opportunities by working with the Head of the Upper School and Dean of Student Leadership.
- Interface regularly with PA Treasurer and the school business office to ensure that all vendors are paid with submission of invoices and to provide reports as needed.
Job Expectations & Responsibilities
- Excellent communication skills
- Ability to be self-motivated and flexible
- Strong collaboration skills. Collaborative work style and comfort working with the development team, board members, parents, alumni, and school staff, faculty, and students
- Ability to perform in a dynamic work environment, meeting multiple deadlines and successfully managing multiple projects at a time
- An interest in and openness to professional growth and development
- A sense of humor, warmth of personality, and energy
- Be present at the school during the required work hours. Occasional evening and weekend work required. Help with coordination, setup, and clean up.
- Perform additional duties such as morning, recess, lunch and participate in the life of the school. Be present and on-time to assigned duties such as morning, lunch, recess, etc.
- Participate and attend in faculty meetings and committees (as needed), including school-wide initiatives about issues of equity, pedagogy and curriculum.
- Participate in the life of the school, including attendance at required events such as curriculum night, grade-level cocktail party, Christmas Fair, Spring Benefit, and school games and events.
- Enforce school policies and rules with students.
- Demonstrated commitment to and knowledge of anti-bias and anti-racist education and social justice. Have a grounding in equity, inclusion, diversity and justice practices.
- Participate and attend workshops, conferences, and other trainings.
- Timeliness and ability to meet deadlines.
- Enthusiasm, creativity, and excellent verbal, written, and presentation skills
- Contact and communication with students, faculty/staff, and parents on a regular basis. Contact and communication consists of face-to-face discussions, e-mail, phone calls, letters, and memos.
- Results-oriented commitment to development goals, a strong customer service ethic, relationship building skills, and attention to detail
- Support the St. Luke’s School mission, values, institutional goals, and educational philosophy. Understanding and commitment to the community standards of compassion, dignity, excellence, honesty, and respect.
- Flexibility and willingness to change. Ability to pivot as changes are made or needed in order to fit the school’s current needs or adjustments to protocols.
Knowledge & Skills
- Tools & Technology: Proficiency with Microsoft Office and Google Suite. Must have database experience.
- English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
- Speaking: Talking to others to convey information effectively.
- Writing: Communicating effectively in writing as appropriate for the needs of the school and classroom.
- Active Learning: Commitment to life-long learning and participation in professional and personal growth.
- Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate
- Perform other duties as assigned by the Director of Advancement
EDUCATION AND WORK EXPERIENCE REQUIREMENTS
- Bachelor's degree
- 5 years or more of annual giving, volunteer management, and spring benefit experience preferred
Certification and Training Requirements
- CPR & First Aid Certification (valid certification)
- Background Check and Fingerprint (upon hire)
- Sexual Harassment Training (annually)
- Identification and Reporting of Child Abuse and Maltreatment Certification (upon hire)
St. Luke’s requires all applicants to apply online. To apply, please go to www.stlukeschool.org (Who We Are/Employment). Please direct all questions to Peggy Chen, Human Resources, at 212.924.5960 or email@example.com.
St. Luke's School is committed to providing equal opportunity to all employees and applicants for employment. St. Luke's School does not discriminate on the basis of race, religion, color, age, marital status, physical or mental handicap, sexual orientation, national or ethnic origin, or any other category protected by local, state or federal law in its employment and administration policies, scholarship program, or admission policies. It is the policy of St. Luke's School to recruit, train, hire, promote, and otherwise attend to all applicants without regard to race, religion, color, age, marital status, physical or mental handicap, sexual orientation, national or ethnic origin, or any other category protected by local, state or federal law.